ONLINE TIME AND ATTENDANCE OPTION
Federal and California law requires employers to keep records of the time worked by their employees. Also The pay statement has to accurately reflect each employee’s hours worked, broken down as regular hours, overtime hours, and double time. In case of any wage litigation, if the employer fails to maintain such accurate records, the court will put more weight to the employee’s oral testimony. Also, in california there is up to $5,000.00 dollar penalty for failure to provide an accurate pay-statement.
One of the most time saving feature is ePayParoll online time and attendance. As an employer need to know about entire payroll process is just to view your employee’s timesheet online and CLICK to approve it. ePayPayroll will take care of the rest. ePayPayroll install a small device in the entrance of your company, utilizing different methods your employees able to clock in and out,by either simply sliding a card through the device, or using thumb print or any other manner or the computer. EpayPayroll’s system keeps track of the time worked by your employees and download the timesheet to our server. Without any further hassle or time spent, every payroll period, ePayPayroll processes your company’s payroll, direct deposit your employees net paychecks, impound and pay your company’s payroll taxes, and report and file all required tax forms on behalf of your company.
ADVANTAGES OF ONLINE TIME AND ATTENDANCE
- Time Saver
- Protect employer in case of wage dispute
HUMAN CALCULATION OVERPAID WAGE ERRORS
The American Payroll Association estimates that the rate of human error in time card preparation is between 1% and 8%..
The Cost: Therefore, a conservative 2% human error rate on a $12,000 payroll would equal $240.00 in erroneous wages paid per pay period. Moreover, the cost to re-issue correct payroll amounts (if the error is detected and reported) further increases your cost of human error.
MANUAL EMPLOYEE TIME CARD PREPARATION
The average payroll clerk spends 7 minutes per time card each pay period:
- Preparing and handling time cards
- Verifying time card totals
- Computing time card totals
- Computing shift and departmental totals
- Reconstructing lost or damaged cards
The Cost: Preparing 100 time cards will take an estimated 11.67 hours to complete. At an average clerical wage of $15.00 per hour, time card preparation would cost $175.05 per pay period.
EXAMPLE CALCULATION ERROR
Did you know that just 15 employees receiving pay for merely 5 minutes of “wasted” time per day [untracked breaks, extended lunch breaks, over-approximated punch times, etc. ] will total 1,625 minutes [27 hours] of additional pay per month?
The Cost: If your average pay rate is $11.00 per hour, then you pay an extra $297.00 each month for labor worked.
EPayPayroll has experienced staff, CPAs, Accountants and Certified payroll Specialist. Our staff is qualified to help you take care of all you payroll processing, time attendance and answer any questions you and your employees may have. Don’t risk or take chances and allow ePayPayroll to handle your payroll needs.